SALES ORDER
SO-0241ABC Supplies Sdn Bhd
2 itemsCreated
FOR MANUFACTURERS · WHOLESALERS · DISTRIBUTORS
WHATSAPP ORDERS IN.SALES ORDERS OUT.
MAIA reads your customers' WhatsApp texts, voice notes and PO photos, checks stock and credit, then creates the sales order, invoice and DO. Your team stops retyping orders.
MAIA
MAIA, could you help create a new order for ABC Supplies Sdn Bhd?
9:12 AMForwarded
0:47
9:12 AMHere's what I extracted:• 50 cartons Sparkling Apple Juice (APL-500)• 30 cartons Mixed Berry Juice (BRY-300)Confirm and I'll create the Sales Order.
9:14 AMConfirm
9:14 AMDone. Sales Order created and sent to the warehouse for picking.
9:15 AMALREADY TAKING ORDERS FOR
WHAT IS MAIA?
MAIA is an AI sales agent that works inside WhatsApp for Malaysian manufacturers, wholesalers and distributors. It turns customer messages — text, voice notes, photos and PO files — into sales orders, checks stock and credit limits first, creates the invoice, delivery order and other documents, and updates your accounting or ERP system. AutoRunBiz PLT is an official MAIA partner in Malaysia.
YOUR ORDERS ALREADY COME IN ON WHATSAPP.SOMEONE STILL RETYPES THEM.
The old way
▷ 1:12
“boss same as last week but add 10 ctn”
PO_scan(3).jpg
“eh which one is the latest price?”
“wrong item sent again”
- Voice notes and PO photos retyped into your accounting system, one by one
- Wrong SKU or quantity found only when the customer complains
- Goods sent to a customer who's already over their credit limit
- The PIC goes on leave and nobody knows where each order is
With MAIA
SALES ORDER
SO-0241ABC Supplies Sdn Bhd
2 itemsCreated
- Orders created straight from the chat — text, voice note, photo or PDF
- Every order confirmed with you before it's created
- Stock, credit limit and outstanding payments checked first
- Anyone can step in — MAIA tells them what's next
ONE ORDER,FOUR JOBS DONE.
MAIA
MAIA, could you help create a new order for ABC Supplies Sdn Bhd?
9:12 AMForwarded
0:47
9:12 AMHere's what I extracted: • 50 cartons Sparkling Apple Juice (APL-500) • 30 cartons Mixed Berry Juice (BRY-300) Confirm and I'll create the Sales Order.
9:14 AMConfirm
9:14 AMDone. Sales Order created and sent to the warehouse for picking.
9:15 AM01
Takes the order from any message
Text, voice note, photo of a handwritten list or a PO attachment. MAIA pulls out the items and quantities and asks you to confirm.
MAIA
MAIA, could you help create a new order for ABC Supplies Sdn Bhd?
9:12 AMForwarded
0:47
9:12 AMHere's what I extracted: • 50 cartons Sparkling Apple Juice (APL-500) • 30 cartons Mixed Berry Juice (BRY-300) Confirm and I'll create the Sales Order.
9:14 AMConfirm
9:14 AMDone. Sales Order created and sent to the warehouse for picking.
9:15 AM02
Checks before it creates
Stock available? Customer within their credit limit? Any outstanding payments or special requests? MAIA checks first, so mistakes don't reach the customer.
MAIA
Before invoicing ABC Supplies, I ran a credit check in the accounting system: • Credit limit: RM20,000 • Outstanding: RM6,800 • Available: RM13,200 Good to proceed.
11:30 AM03
Hands over to the next team
When the sales order is ready, MAIA tells logistics or the picker what's going out, with the right details and any special packing notes.
MAIA
Morning Ken. Today's delivery plan: • ABC Supplies — 50 Sparkling Apple Juice, 30 Mixed Berry Juice • XYZ — 100 Lemon Zest 2 dispatches from yesterday are still waiting for stock confirmation.
9:14 AM04
Matches the payment
Send it the proof of payment. MAIA matches it to the right invoice and flags anything that doesn't add up.
MAIA
Hey, I'm stepping in for Stella while she's on leave. What do I need to do?
2:05 PMNo problem. Upload the customer's proof of payment and I'll take it from there.
2:06 PMM2U_20251124_1603.pdf1 page · PDF
2:08 PMPayment received — but it doesn't match the invoice. Invoice: RM3,480.00 Paid: RM3,000.00 Record as partial payment or wait for the balance?
2:09 PMSEE MAIAON REAL ORDERS.
EVERY DOCUMENT,STRAIGHT FROM THE CHAT.
- Quotation
- Sales Order
- Picking List
- Delivery Order
- Invoice
- Receipt
Also
- Daily digest of orders still waiting for action
- Order status on demand — ask "where's ABC's order?" any time
- Payment follow-ups and reminders
- Connects to your existing system — SQL Account, Xero, SAP, QuickBooks and others
IS MAIARIGHT FOR YOU?
A good fit if you…
- Sell B2B — manufacturing, wholesale, distribution or trading
- Take most orders by WhatsApp, voice note or PO
- Handle 500 or more orders a month
- Have people retyping orders into an accounting or ERP system
Not yet if you…
- Handle under 500 orders a month
- Sell mostly through an online shop or POS
PRICED PER ORDER VOLUME,NOT PER USER.
Up to 500 orders / month
RM2,500 / month
Up to 1,000 orders / month
RM5,000 / month
Up to 1,500 orders / month
RM7,500 / month
Plus a one-time setup of RM20,000 — MAIA is set up around your products, customers and workflow. Live in 4–8 weeks.
Bigger operation, approval flows or multiple departments? Enterprise setups are scoped after a requirements review.
- Order handling from enquiry to delivery
- Auto invoice, DO and payment follow-ups
- WhatsApp order updates and reminders
- Integrations with your existing systems
- System updates included
YOU TALK TO US FIRST.NO SALES PRESSURE.
We're AutoRunBiz, a Malaysian AI automation company and an official MAIA partner. We look at how your orders come in today and tell you honestly whether MAIA fits. If it does, we bring in the MAIA team for a live demo on your own orders.
- 01
Fill in the fit check
Takes about a minute. It opens WhatsApp to us with your details.
- 02
30-minute call with us
We go through how orders come in today. Have 5 recent WhatsApp orders ready.
- 03
Live demo with the MAIA team
If it fits, you see MAIA handle your own orders and get a proposal.
MAIA FAQ
What is MAIA?
MAIA is an AI sales agent that works inside WhatsApp for Malaysian manufacturers, wholesalers and distributors. It turns customer messages — text, voice notes, photos and PO files — into sales orders, checks stock and credit limits first, creates the invoice, delivery order and other documents, and updates your accounting or ERP system. AutoRunBiz PLT is an official MAIA partner in Malaysia.
Can MAIA really understand messy messages and voice notes?
Yes. It reads text, photos of handwritten lists, PO attachments and voice notes, pulls out the items and quantities, and asks you to confirm before creating anything.
Does it work with our accounting system?
MAIA connects to existing accounting and ERP systems such as SQL Account, Xero, SAP and QuickBooks. Tell us what you use in the fit check and we'll confirm on the call.
Where is our data kept?
Orders, invoices and delivery notes are stored in your own accounting or ERP system, so every document stays traceable.
How does it prevent wrong or duplicate orders?
Before creating an order, MAIA checks stock, credit limit and outstanding payments, and flags quantities or SKUs that don't look right.
What happens after an order is created?
MAIA tells logistics to prepare the delivery, generates the invoice and tracks delivery and payment. Sales can see each step and update the customer.
How long until it's running?
Usually 4 to 8 weeks, because MAIA is set up around your products, customers and workflow.
Who is AutoRunBiz and how is it related to MAIA?
AutoRunBiz PLT is a Malaysian AI automation company and an official MAIA partner. We do the first conversation and fit check; the MAIA team runs the demo, setup and support.
LET'S CHAT
NO OBLIGATIONS
Two quick steps. Then WhatsApp opens with your details so we can set up a call.